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Our Approach to Decision Making
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How can portfolio management help you make decisions?

If you have these questions, our solutions can help :
  • I have more projects assigned to me then I have resources to work on them, how do I fix this?
  • I have no idea how much money I am really spending?
  • I need to cut costs, where do I start?
  • My focus changes every week, how can I better prioritize?
  • I'm continuing to throw funds at a few long term projects that I'm not sure I really need anymore, what can I do?
  • I think I am making decisions to satisfy short term goals, how can I focus on the big picture?
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The Role of Enterprise Portfolio Management

What isEnterprise Portfolio Management

Enterprise Portfolio management (EPM) enables the elimination of redundant investments, reduction of wasteful projects, tracking of planned performance, integration of performance measures with budget decisions, and ultimately the realization of mission value. It provides the visibility into investments to clearly demonstrate the link between funded initiatives and agency Enterprise Architecture, performance plans, and the strategic goals and objectives articulated in a strategic plan.  By applying a dynamic portfolio management approach, an agency can ensure that the highest value investments, which include IT investments, are selected. 

Enterprise Portfolio management also delivers visibility into staff and management capabilities across the enterprise for comprehensive human capital planning and captures performance data on procurements to improve strategic sourcing. Octo’s approach to the EPM discipline focuses on the intersection between business strategy and operational actualization, guided by the following foundational principles:

  • Segment and Frame the IT Investment Portfolio - Early consensus on an appropriate strategic framework, robust decision criteria, and desired outputs establishes a strong foundation for fostering cultural adoption of EPM.
  • Focus on Outcomes not Attributes – Efforts to capture volumes of data about the components of asset/investment portfolio will impede decision making and rationalization of resource commitments.
  • Engage Business and IT Stakeholders Early and Often - Giving project managers and decision makers an opportunity to contribute to EPM maturation will foster understanding and adoption.
  • Thoroughly Document Business Cases, then Prioritize - Establishing an evaluation framework that considers both qualitative and quantitative factors, permits trade-off analysis for contemplated investments, and continuously strives to maintain an "efficient frontier" — the delicate equilibrium between Risk and Mission Value.
  • Employ a Tailored Maturity Model and Use-cases to Articulate the Organization’s Needs – This approach helps codify EPM initiative objectives and exit criteria, and can uncover process shortfalls that can be targeted for improvement—often well in advance of process and tool implementation.
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Enterprise Portfolio Management Infographic
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Enterprise Portfolio Management is a set of processes to strategically categorize, analyze, prioritize and select investments, allocate resources, and provide ongoing management based on a balanced view of key factors such as risk, strategic alignment, health, and internal and external economic factors. Developing an Enterprise Portfolio Management framework enables organizations to eliminate redundant investments, reduce wasteful projects, track planned performance, and integrate performance measures with budget decisions and submissions.  Adopting an entire portfolio management process at once is essentially an impossible task.  Accordingly, Octo Consulting Group assists agencies in developing and maturing their processes through logical phases that deliver tangible value at each phase. 

Selecting systems and capabilities that offer the greatest return on investment can be a challenging task; however, Octo Consulting Group’s tailorable Enterprise Portfolio Analysis framework facilitates holistic risk management by allowing executives to make informed decisions about their portfolio.  Next, Octo designs and implements a robust program portfolio performance monitoring and control framework, with the necessary supporting tools, to enable effective tracking, assessment and management of the portfolio’s performance and risk. Next, the team helps agencies evaluate investment performance, which provides transparency into the organizations’ business processes, assets, and projects, which informs leadership decisions to further optimize the  portfolio.  Our approach is time-tested and structured to deliver results, but also customizable to focus on an agency’s highest priorities and strategic mission needs.

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  • If your processes are fragmented, resulting in performance and investment inefficiencies…
  • Our Process Portfolio Management solution assembles functional experts and charters collaborative rapid action teams to prioritize short and long-term management and business process improvement opportunities. With this solution, we engage change agents, identify and report key progress measures for each campaign project and develop an authoritative process asset library.
  • Our Project Portfolio Management solution implements 'select control evaluate' processes to foster acceptance and ensure sustainability. We use this to stabilize current project spend to minimize impact on IT infrastructure and select and implement Enterprise Portfolio Management toolset and establish a training program.
  • If you're not sure which projects to invest in…
  • If your large transformation initiatives are consuming resources beyond management’s planning horizon…
  • Our Investment Governance solution can be used to develop SOPs and enterprise governance execution guidelines as well as establish performance measures and targets for expected business outcomes resulting from investments. It can be used to assign accountability and responsibility for all IT investments, and can help with partnering of business customers to assess business value of current IT portfolio and evaluate future IT investments.
  • If you suspect a functional overlap exists within your current services portfolio…
  • Our Application Portfolio Management solution aligns applications with the Enterprise Architecture and shared services initiatives, and formulates and executes disposition strategies to ensure IT delivers better value by divesting poorly performing assets. From a business perspective, application and infrastructure rationalization align with the three key levers for businesses: cost effectiveness, revenue growth and improved customer service.