The Forest Service IT services portfolio has historically been supported by over 35 contractors through more than 85 contracts. They elected to streamline the provisioning of IT Services support, centralizing these contracts into three (3) Task Order Contracts and Blanket Purchase Agreements, each with multiple, complimentary functional areas. The Forest Service sought the support of a contractor with deep expertise in contract formation and source selection for complex IT requirements. Octo Consulting Group was brought in to provide provide critical, operational support to the Government’s internal IT service delivery staff, transition planning and execution, which required a Transition approach and plan that would enable a successful transition.
Octo's approach to this problem was to develop and revise multiple documents in the standard solicitation package and provide on-site Source Selection Support to three (3) evaluation teams including facilitation of consensus reports, documentation of consensus rationale for ratings, and consensus source selection recommendation. Octo developed a Risk Mitigation and Management Plan, Quality Assurance Surveillance Plan, and Communications Plan to assist the Forest Service project office in preparing for oversight of the Contract; and developed a Transition Strategy that addressed Transition Planning, Transition Preparation and Transition Execution is key domains such as Contract Baselining, Schedule & Risk Management, Communications & Training, Technical Oversight, Security Management, Knowledge Transfer, Process Alignment, and Outgoing, Incoming and 3rd Party Contractor Management.